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Apply to be Festive Fayre vendor


Tables available from £85.00 per day

Saturday 16th & Sunday 17th November 2019

We're still taking bookings for vendors for our St. James' Park Festive Fayre.
Regardless of whether you’d like to join us for just one day or the whole weekend, the size of your stall or whether you’d like to upgrade to ‘Premium’, the following is included in every stall package:
• Two exhibitor tea or coffee vouchers per event day booked
• Exhibitor Wi-Fi
• Limited Exhibitor on-site parking
• Fifty event tickets per event day booked (with additional tickets available to purchase at a discounted rate)
• A table and linen if required
• Access to power facilities if required
• Assistance from our event team when both setting up and de-rigging.
• An unmissable 25% discount on any pre-booked food, which will be delivered to your stall.

For full information read our Festive Fayre application here (PDF download). Our full terms and conditions can be found here (PDF download).


If you'd like to promote our event, you can download our poster here. View all our vendors.


  • Where can I park? Open

    We’re thrilled to offer free on-site parking for exhibitors during the Festive Fayre.

    The car parking areas are accessed from Barrack Road. At the traffic lights, turn in to the ground, passing the attendants hut on the right. Please feel free to stop and ask for advice on where to park, otherwise follow the signs for ‘Conference and Banqueting Car Parking’, which lead to the multi-storey car park.

    Depending on the stall package booked, exhibitors may park on either the Ground Floor, or Level One of the multi-storey, with a parking attendant on hand to advise regarding availability. Levels Two and above are not owned by ourselves and therefore parking here is not permitted.

    The number of parking spaces on Level One is limited and will naturally be filled on a first come, first served basis. Should Level One of the multi-storey car park be full, exhibitors and guests are able to use the ‘Pay and Display’ multi-deck car park situated opposite the attendants hut.

    Please note all other parking spaces in the ground, other than those mentioned above on Level One of the multi-storey, are owned by Newcastle City Council and use of these spaces requires either a permit or a ticket.

    Sodexo at Newcastle United will not be held responsible for any parking tickets received by guests while attending our events.

  • Which entrance do I use when loading and unloading? Open

    There are entrances to use when unloading and unloading. Once the final floor plan is confirmed exhibitors will be notified via email of their nearest entrance point, with this allocated in such a way that not only will the most convenient entrance be used, congestion will be minimized as far as possible.

    Exhibitors will stalls allocated on Level 2, the Platinum Club, and Level 3 will be asked to use the service lifts in the crowd tunnel. Cars can be parked here during loading and unloading, before being moved to Level One of the multi-storey car park.

    Exhibitors will stalls allocated in the Bamburgh Suite, will be asked to load and unload using Level Three of the multi-storey car park, allowing for direct access in to the suite. Again, cars must be moved to Level One once this is complete.

    For those of you unfamiliar with the area, and the building layout, we’ll have plenty of staff on hand to advise of your nearest entrance point, and ensure the process is as smooth as possible.

  • Are there any height restrictions in the car park? Open

    Yes, the entrance ramp to our multi-storey car park is 7’0” while the internal ceiling height is 6’6”. This is suitable to access in a low wheeled transit or ‘Vito’ van.

  • Can I leave my car overnight? Open

    Our multi-storey car park is open 24 hours a day, meaning you may leave your car overnight, or remove it at any time.

  • What documentation do I need to provide? Open

    Upon confirmation of booking, we will confirm the documents required, with the most common prerequisites being Public Liability Insurance, PAT Testing Certificates for any electrical equipment intended for use during the Fayre, and Food Hygiene Certificates in the event of any food intended for sale. Copies of these documents are required 28 days prior to the event, and failure to provide these may result in traders being removed from the Fayre.

  • When is full payment due? Open

    A 25% deposit is required to confirm the booking, while full payment is due 28 days prior to the event at the latest.

  • What do I do if I have a payment query? Open

    If you have any payment queries regarding you deposit, discounts or final balances, our Commercial team will be happy to help. They can be contacted directly on 0191 201 8718. Please ensure you have both your stall name, and booking reference number to hand to ensure we can deal with your query as efficiently as possible.

  • What do I do if I would like to alter or amend my booking? Open

    If your circumstances have changed, and you’d like to alter or amend your booking in any way, please email us at festive.fayre@nufc.co.uk as soon as possible. Perhaps you’d like to alter your stall size, upgrade from Standard to Premium or join us for the whole weekend rather than just a single day? We pride ourselves on being able to accommodate requests.

  • Can I request a specific stall position? Open

    Whether you’ve joined us before, and would like the same stall position again, or would like to be located near a friend, please let us know and where possible, we will endeavor to accommodate requests.

  • Can I leave extra stock overnight? Open

    Additional stock can be left on site throughout the Fayre, however this is done so at your own risk. Sodexo at Newcastle United will not accept any liability for loss of or damage to belongings.

  • Can I buy extra tickets? Open

    Each stall will be issued with 50 tickets for each day of the Fayre in which they will be participating. Additional tickets may also be purchased at a discounted rate of £2.00 per ticket either in person from the Milburn Reception at St James’ Park, or Nine Bar on St James’ Boulevard. Alternatively, tickets can also be purchased directly from the Festive Fayre office on 0191 201 8434.

  • Can disabled guests be accommodated? Open

    Here at St James’ Park we pride ourselves on our ‘Access for All’ award at the North East Tourism Awards, with our facilities adapted to meet the needs of our guests.

    If you know of anyone with a disability joining us, please get in touch to discuss any prior arrangements we can put in place.

  • Can I request Festive Fayre marketing to advertise around my local area? Open

    Yes! Whether you’d like to advertise in your own store, local area or hand out flyers to your colleagues, friends and family, we’d be thrilled to hear from you. Please get in touch, with flyers and posters both available for collection, or delivery.

  • Where can I find an exhibitor list? Open

    We’ll be emailing our exhibitors with regular news updates – ensuring you’ll be kept up to date with ticket sales, exhibitor lists, entertainment, our charity commitments and much more.

    In addition to this, our Facebook page ‘St James’ Park Festive Fayre’, is updated regularly, with an up to date list of exhibitors easily accessible. Feel free to post on the page, and let our guests know you’ll be there!

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